Checklist for Solicitation & Legal Advertisement
Preparation
Construction/A&E
Checklist for Solicitation, Legal Advertisement
& Contractor Licensing
Request for Proposal Uniform Contract Format
Legal Notice (Example)
Invitation to Bid/Request for Proposal
Request for Letters of Interest Legal
Invitation to Bid Legal with CDBG Language
Request for Proposals Legal with CDBG Language
Checklist (what vendor needs to
return with bid/proposal)
Bidder
Proposer
Solicitation Cover Page (Examples)
Invitation to Bid
Request for Proposals
Request for Letters of Interest
Solicitation Table of Contents
Solicitation, Offer And Award Form
Purchases with Two Attest Lines
Purchases with Deputy clerk Attest Line
Sales
Bid/Proposal/Quotation Forms
Standard Forms
Bid Form
Proposal Form
Quotation Form (Bid)
Quotation Form (Proposal)
Construction Forms
Bid Form-C
Proposal Form-C
Quotation Form (Bid)-C
Quotation Form (Proposal)-C
Sworn Statement Pursuant to Section 287.133(3)(a),
Florida Statutes, on Entity Crimes.
Drug-Free Workplace Form
Information Sheet for Transactions & Conveyances
for Corporation Identification
General Terms and Conditions
Complete
Reference Only
Special Terms and Conditions (Complete)
Sample Solicitation (Demonstrating All Components
in Proper Order)
Sample
Solicitation with Construction Bid Form
Sample Solicitation
for Surplus Land Sale of Property
Exhibit K - Federal Contract Compliance
Federal Transit Administration (EFTA) Required
Contract Clause
Table of Contents for Contract File Log by Tab
Number
Checklist for Pre-Award Post-Award Compliance
Sample Certificate of Insurance
Solicitation Folder Tabs
Meeting Attendance Sheets
Solicitation Bidder/Proposer List
Standard Form Memos/Letters
for Contract Distribution
Memo to County Administrator with Legal
Advertisement
Memo to County Administrator with Legal
Advertisement and to Designate Owners Representative
(with committee)
Memo to County Administrator with Legal
Advertisement and to Designate Owners Representative
(without committee)
Memo to County Administrator with Legal
Advertisement when the Board acts as the Proposal
Review or Selection Committee
Memo to County Administrator with Legal
Advertisement and to Designate Owners Representative
when the Board acts as the Proposal Review
or Selection Committee
Deputy Finance Director's copy of Memo to
County Administrator w/Legal Advertisement
Deputy Finance Director's copy of Memo to
County Administrator w/Legal Advertisement
and to Designate Owners Representative
Fax Cover Sheet to Pensacola News Journal
Deputy Finance Director's copy of Memo to
County Administrator w/Legal Advertisement
when the Board acts as the Proposal Review
or Selection Committee
Deputy Finance Director's copy of Memo to
County Administrator Legal Advertisement and
to Designate Owners Representative when the
Board acts as the Proposal Review or Selection
Committee
Addendum Format
Public Notice of Bid Cancellation
Letter to Interested Parties Announcing
Bid Cancellation
Public Notice of Proposal Cancellation
Letters to Interested Parties Announcing
Proposal Cancellation
Bid Tabulation Sample Form including Public
Notice of Award to Post on Board
Proposal Tabulation Sample Form including
Public Notice of Award to Post on Board
Public Notice of Solicitation(s) Under Review
Public Notice of Selection/Negotiation Committee
Meeting Determination
Intent to Award Letter
5c1 Intent to Award Letter
Certification of Award Letter
Certification of Contract
Price Schedule
Order Instructions
Certification of Qualified Firms
Risk Management Approval on Insurance Compliance
Bid Surety Refund Letter
Memo to County Administrator for his signature
on Documents
Memo through the County Administrator for
Chair's Signature on Documents
Memo to Executive Assistant for Chair's
Signature on Documents
Letter to Company for Execution of Agreements
Letter to Company with Executed Agreement
Memo to Department with Executed Agreement
to Issue Notice to Proceed
Memo to Department with Executed Contract
Amendment
Memo to Deputy Clerk with Contract Documents
Memo to Accounts Payable Supervisor, Clerk's
Office
Public Meeting Notice to Post on Board
Memo to Proposal Review or Selection/Negotiation
Committee for Notification of Regular Committee
Meeting
Public Meeting Notice to place on Board
for Bid Evaluation Meeting
Memo to Advisors for Notification of Bid
Evaluation Meeting
Memo to Review Committee for Notification
of Protest
Vendor Letter for Notification of Informal
Protest Hearing
Vendor's General Letter to Interested Vendors
for Notification of Informal Protest Hearing
Public Notice of Informal Protest Hearing
Results to Post on Board
Agenda for Informal Protest
Vendors/Suppliers Survey of County Performance
Letter
