| Operations
Procedures |
| Title
|
Procedure |
Form
# |
| Table
of Contents |
|
Operational Management and Delegation of Authority
|
OM005 |
|
| Change
Order Signature Authority |
OM006 |
|
| Office
Meetings |
OM015 |
|
Guidelines
for Answering Telephones, Transferring Telephones,
Annoyance Calls, Pager and Cell Phone Usage
|
OM025 |
|
Escambia
County Administration Policy and Office of Purchasing
Policy on Overtime
|
OM035 |
|
| Day-Timer
Entry of Leave Time |
OM045 |
|
| Request
for Public Records |
OM055 |
OF0058 |
| Office
Assistance Backup for Receptionist |
OM065 |
|
| Scheduling
Conference Room 238 |
OM075 |
|
Maintaining
Requisition Log/Commodity Services Assignments
|
OM085 |
OF0060-1 |
Resource
Manager Approval on Certain Types of Purchases
|
OM105 |
|
Proposed
Specification Review by Potential Offerors
|
OM115 |
OF0055 |
Solicitation/Supplemental
Documentation
|
OM116 |
|
Requisitioning
Department/Review of Solicitation and Capital
Purchases
|
OM125 |
|
| Legal
Ads for Formal Solicitations |
OM135 |
|
Web
page Document Preparation
|
OM145 |
|
| Scheduling
Web Page Updates |
OM155 |
|
Routing
for Processing Requisitions and Purchase Orders
|
OM165 |
|
| Problem
Requisitions/Scopes of Work |
OM175 |
OF0065 |
| OF0066 |
Change
Order - Process Time
|
OM184 |
|
|
Problem Change Orders |
OM185 |
OF0065 |
| OF0066 |
| Case
Files for Piggyback Contracts |
OM195 |
|
| Plans/Specification
Deposits/Fees |
OM205 |
|
Clerk
of the Circuit Court Designee on Proposal Review
and Selection/Negotiation Committees
|
OM215 |
|
Committee
Chair Designated Authority of Purchasing Manager
|
OM225 |
|
Resource
Management in Scope of Work Development, Source
Selection, Contract Pre-Performance Conference,
and Contract Administration/Management
|
OM226 |
|
Solicitation
Evaluations/Committees, Committee Meetings, Submittals,
Committee Minutes
|
OM235 |
OF0005 |
| OF0175 |
| Recommendation
Preparation |
OM245 |
OF0030 |
| OF0030A |
| OF0030B |
| OF0050 |
| OF0050A |
| Proper
Forms of Agreement for Contracts |
OM255 |
|
Bid
Surety Returns
|
OM265 |
OF0095 |
Preparation
of Document Packets for Informal Bid Protests
|
OM275 |
|
Continuing
Contracts from Previous Fiscal
Years with Hard Copy Files
|
OM285 |
|
Re-issued
Capital Purchase Orders for New Fiscal Year with
Special Stamp
|
OM295 |
|
| Emergency
Purchase Order - Signature Authority and Information
Reports |
OM305 |
OF0035 |
| Office
of Purchasing Equipment Check-Out |
OM315 |
OF0040 |
| Guidelines
for Bid Evaluations, Proposal Review Committees,
and Selection/Negotiation Committees |
OM325 |
OF0080 |
| OF0085 |
| Negotiation
Guidelines Professional Service Contracts |
OM335 |
OF0045 |
| OF0046 |
| Contractor
License Certifications and/or Registration Requirements;
and Compliance on Construction Solicitations |
OM345 |
OF0015 |
| OF0025A |
| OF0105 |
| OF0115 |
| OF0125 |
Transmittal
Log and Memoranda to County Administrator and
BCC Chairman
|
OM355 |
OF0165 |
| Purchase
Order Text Information and Backup Attachments |
OM365 |
|
| Fire
Escape Plan for the Office of Purchasing |
OM375 |
OF0135 |
| OF0145 |
| OF0155 |
| Continuity of Operations Plan |
OM375A |
|
| Tornado Warning Escape Plan for the Office of Purchasing |
OM376 |
|
| Scan
Jet Scanner Document Preparation |
OM385 |
|
| Backup
Documentation for Change Orders and Rebudgeted
Purchase Orders |
OM395 |
|
| Contract
Case File Quality Assurance |
OM405 |
|
| Owner
Direct Purchases (ODP) |
OM415 |
|
| Office
of Purchasing Staff Visitations |
OM425 |
OF0215 |
| OF0225 |
| Bid/Proposal
Cancellation Procedures |
OM435 |
|
| Contract Execution Prior to Recommendation
to Award and Post Award Compliance Issues. |
OM445 |
OF0025A |
| Project Accounting Procedures for
Local Options Sales Tax I and II |
OM455 |
|
| Process Improvement Workflow |
OM465 |
|
| Process Improvement Livelink |
OM475 |
|
